• Monday, June 18, 2018

Department of AdditIonal Sources of Energy, Government of Uttar Pradesh

Uttar Pradesh New & Renewable Energy Development Agency

UPNEDA Lucknow City Run and Cyclothon 

Thursday, 22nd Nov 2015, Gomti Nagar Lucknow

Agenda | Background Note

Agenda 5

05:30 am

Registration team of 60 members (IIM Lucknow students + volunteers) arrive at the venue at 5:30 am

Each registration desk will have 4 members capable of handling 120 * 4 = 480 participants / hour. Capacity to handle 7200 participants/ hour.

5 registration desks for participants already registered online. Number may vary depending on the proportion of online registrations.

Cycles for the cylcothon arrive on the venue

06:30 am

On the spot registration begins expecting a footfall of around 3500 to 4000 which can be easily handled by the registration team

Registration/ participant to take less than 2 minutes – participants are required to show their ID card to register and receive BIB plate

Show the BIB plate to and collect free T-shirts from the counter

2 Ambulances with doctors arrive on the venue

Emcee on the venue to ensure hassle free registration and to engage the crowd

Judges for the marathon arrive on the venue and review the Track and prepare bikes for patrol across the track

NSS volunteers arrive on the spot and take up places across the track in the refreshment stall

Security forces arrive on the venue of the race

07:45 am

Chief guests arrive on the venue of the race and are escorted to a separate area in venue away from public

The Chief administrative officer and Student Affairs chairman interact with the chief guests

08:00 am

Chief guests to be given mementoes and Bouquets by the director of the college

Short speech by the Chief guests on the conservation of energy and how it is important going forward

Confirmation about go a ahead by the Judges and the security force

08:30 am

Chief guests flag offs the men’s race

Refreshment stall across the track will have first aid box, Drinking water, glucose biscuits, energy drink

Security forces deployed at important intersections on the track

Traffic management on the route during the race day

08:45 am

Women’s race is flagged off

High tea for the chief guests, director and the students affair chairman from IIM Lucknow

Shift registration desk to make way for the Chief Minister to arrive on the venue

Security forces will be engaged to keep the crowd at different place so as to ensure smooth arrival for the Chief Minister

09:30 am

Roads to be blocked and security team in place anticipating the Chief Minister

Presentation ceremony venue arranged with final preparation for the presentation

The Judges along the track will evaluate the Prize winners of the run in both the Men’s and Women’s category

Participants will surrender their BIB plates to receive the completion Certificates

First 100 participants who complete the race will be allowed inside the venue of the presentation ceremony

The chief minister arrives on the venue is received and felicitated by the director and student’s affair chairman from IIM Lucknow

10:00 am

Short speech by the director and Student’s affair chairman welcoming the chief minister

Speech by chief minister

Prize winners will be felicitated by the chief minister – 3 in Men , 3 in Women and 2 special awards

10:30 am

Chief minister is escorted to the starting point of the Cyclothon where he will be accompanied by 50 other riders

Security forces to be deployed along the track

Standing ovation for the chief minister from the crowd gathered

11:00 am

CM sir departs from the venue of the race

Post run operations will commence

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